Events - 1.53.0

As shown below, the Label section is found under ‘Central Reservation’ menu tab which is linked to the ‘Central Reservations feature flag’. This means that if the flag is turned off, the ‘central reservation’ menu tab will not be displayed and thus, users will not be able to configure any ‘Labels’.

Allowed user roles (only these users are allowed to access this tab):

• Estate Admin

• Zonal Admin

On the ‘Label’ tab, Estate/Zonal Admins can:

• Create a label

• Edit a label

• Delete a label

• Assign colors to each label

To create a label, they can click on the ‘+’ button:

A search box appears with the list of existing labels (if any):

The user can type any label name and if the label is not found in the list, the user clicks ‘create [labelname], assign a colour and click on save:

Once a label is created, it is displayed on the main tab.

Conditions when creating a label:

• Labels are assigned per estate

• Label name is a mandatory field; hence labels cannot be created without any ‘label name’

• Label name field has 40-character limit

• User can choose between 8 colours only

To edit an existing label, they can click on click on the label on the main tab:

or click on the ‘pen’ icon:

Both options opens the ‘edit’ label item box and the user can modify the name of the label and colour assigned.

Upon saving, a warning message appears to confirm the action:

Conditions of editing a label:

• Users can only edit existing labels

• User can change name/color of existing labels

• Labels on Host App is updated based on changes made on Events admin (new bookings/enquiries, future bookings/enquiries already created, historical bookings/enquiries)

To delete an existing label, they can click on click on the ‘bin’ icon:

Upon deleting, the user is prompted with the following warning message:

Conditions of deleting a label:

• Users can only delete existing labels

• Past bookings are not impacted by a deleted label – they will remain visible on Host App

• Future bookings are impacted by a deleted label – It will not visible anymore on Host App.

For each booking/enquiry, the Host App can add a pre-defined label by clicking on the ‘+’ icon on the booking panel

Created Booking/Enquiry View:

Editing booking/enquiry view:

Conditions of adding labels on Host App:

• Host App users can only choose and assign pre-defined labels to a booking/enquiry

• Host App users cannot create labels on Event Host App

• Deleted Labels are not displayed in the list for future bookings/enquiries

• Deleted Labels are kept and displayed for past bookings/enquiries only

• Users cannot add labels for past bookings/enquiries

A new column called ‘Labels’ has been added to enquires beta page.

Users can search by ‘labels’ using the label search filter on left hand menu bar.

Conditions for searching labels on Host App – Enquiries Beta:

• All types of labels are displayed on the left-hand menu (existing and deleted labels)

• Labels column is added to ‘Export CSV’/ Print

• Labels column and filter option are hidden when the ‘Central Reservations’ flag is switched off

• Labels column is hidden in ‘Export CSV/Print’ when the ‘Central Reservations’ flag is switched off